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ECNBA NOTICE: REQUEST FOR PROPOSAL FOR ELECTION SERVICE PROVIDER

The ECNBA seeks proposals from qualified entities to provide an Electronic Voting platform for the upcoming NBA Elections. The RFP outlines project details, submission guidelines, and evaluation factors.

Published

3 weeks ago

April 10, 2024

Stella Charles Akupue

Notice of Constitution of National Officers Election Appeal Committee

Distinguished Colleagues,

The Electoral Committee of the Nigerian Bar Association (ECNBA) was inaugurated on December 18, 2023, by the President of the Nigerian Bar Association (NBA), Mr Yakubu Chinoko Maikyau SAN, OON, pursuant to the NEC resolution passed in Abuja on the 7th day of December 2023.

By the provisions of Section 10 and the Second Schedule of the NBA Constitution, the ECNBA is mandated to conduct elections to the NBA’s National Offices and NBA Representatives to the General Council of the Bar.

Towards this, and pursuant to Part III (2) of the Constitution, the ECNBA hereby issues this Request for Proposal (RFP) for the selection of an Election Service Provider (ESP) to the ECNBA to provide the Electronic Voting platform to facilitate electronic voting at the NBA Elections in accordance with the Constitution, throughout the electoral process and in respect of all post-election activities as required by the ECNBA.

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The Project

The ECNBA was constituted to undertake the project of conducting elections of the National Officers and representatives to the General Council of the Bar, scheduled to be held on July 20, 2024.

The project’s goal is to deliver a free, fair, credible, transparent, and auditable election using modern technology that ensures the safe, secure, and seamless participation of all eligible members of the Association, irrespective of the mobile phones/computer systems utilized, location, or level of computer literacy.

Role of the Service Provider/Scope

The Service Provider (SP) shall be responsible for providing the requisite consulting and advisory services necessary to attain the goal established by the ECNBA for the Project. Specifically, the SP shall play key roles in the following areas:

The service provider appointed by the ECNBA shall:

Review and validate the voters’ register generated from the Association’s database.

Provide a secure and configured voting portal for use,

Send notifications to voters via electronic media, including emails, SMS and any other electronic medium as may become applicable;

Integrate a Multifactor Authentication (MFA) protocol into the voting system;

Provide online real-time dashboard and leader-board for monitoring the election;

As well as provide a support helpdesk leading up to and during the election.

Service Provider Selection Timelines

President Yakubu Chonoko Maikyau wishing Eid greetings — President Yakubu Chonoko Maikyau wishes Eid greetings

The RFP timeline is as follows:

Publish Request for Proposal: April 10, 2024
Shortlist successful respondents and notify unsuccessful respondents – 20th April 2024
Publish shortlisted respondents on ECNBA/NBA websites and major platforms, request for any objections/complaints – 23rd April 2024
Consider objections and complaints against shortlisted respondent(s) – 25th April 2024
ECNBA’s Due Diligence and final decision / Award Contract – 28th April 2024

Evaluation Factors

The ECNBA will rate proposals based on the following parameters:

Response to specifications and scope of work in this RFP (50%).
Cost, including an assessment of the total cost of service. (20%)
Technical expertise, relevant past performance/experience, work samples, staff, and respondent qualifications. (30%)

Submission Guidelines & Requirements

The under-listed submission guidelines and requirements apply to this RFP:

Only qualified companies/entities or accredited In-Country Representatives with demonstrable expertise and experience in similar roles, without any conflict of interest, should submit proposals in response to this RFP.
Respondents should list and show evidence of at least one substantially similar role their proposed solution was deployed, as part of their response, including references for each, providing work examples as needed.
An end-to-end solution architecture including cybersecurity controls of the proposed solution must be provided, that is not more than 20 pages. It must include an end-to-end overview of the proposed solution demonstrating the back-end system, front-end interfaces, and applicable cyber security controls in line with NIST Cybersecurity Framework (NIST CSF) and or ISO 27001:2022 standard.
A proposed cost for the use of the solution and attendant services is expected to be included in the response to this proposal.
Proposals must be signed by a representative authorized to commit the respondent.
Proposals must be received on or before 5pm, on 18th April 2024 for consideration, to be submitted in a sealed envelope addressed to THE SECRETARY, ECNBA, NBA INSTITUTE BUILDINGS, NO. 9 ORO AGO CRESCENT, OFF TWON BRASS STREET, OFF MUHAMMADU BUHARI WAY, GARKI 2, ABUJA. A soft copy of the proposal and attachments shall also be submitted electronically via email to info@ecnba.org. Proposals must remain valid in all material respects for 90 days.
The ECNBA will shortlist and publish successful respondents on the ECNBA/NBA website or any other major platform to afford members of the Association the opportunity to make observations or file any complaint against the engagement of any of the Respondents stating substantial and verifiable grounds. The decision of the ECNBA in respect of the choice of the respondent shall be final.

The ECNBA reserves the right to and shall engage the respondent that presents the best overall value to the ECNBA, determined solely by the ECNBA in its absolute discretion.

Disclaimer:

ECNBA reserves the right to reject any or all proposals received in response to this RFP and to award the contract in whole or in part.

Dated this 10th day of April, 2024.

OLUSEUN ABIMBOLA, SAN

ECNBA Chairman

HUWAILA IBRAHIM
Secretary

Click on the link below to read more:

ECNBA-RFP-SERVICE-PROVIDER-Final Download

NIGERIAN BAR ASSOCIATION, UNITY BAR 2024 LAW WEEK.

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